Job Description
Proposal Manager/Writer
Hybrid 3 days onsite per week- Arlington, VA
Duration : 6-month contract-to-hire
Interview Process : 2 steps (1 st , Virtual, 2 nd in-person with the CEO)
JD:
Required - Top 3:
- A minimum of ten (10) years in government contracting working in proposal management and experience managing and developing successful and compliant proposals.
- Experience writing actual proposals DoD technical sections
- Secret clearance
We are seeking an experienced Proposal Manager / Writer to lead and support the development of high-quality, compliant, and compelling proposals for Federal Government opportunities, with a strong focus on the Department of Defense (DoD) market. This individual will manage the end-to-end proposal process while also serving as a hands-on writer and editor, collaborating with technical, operational, and executive stakeholders to develop winning proposals.
The ideal candidate has extensive experience managing federal proposal efforts, writing technical and management volumes, and ensuring compliance with solicitation requirements,
Primary Duties and Responsibilities:
- Lead and manage the full proposal lifecycle from RFP release through submission.
- Develop proposal schedules, outlines, compliance matrices, and content plans.
- Write, edit, and review proposal sections including executive summaries, management approaches, technical narratives, staffing plans, past performance, and corporate experience.
- Experience supporting DoD IT or Federal technology programs.
- Coordinate with Subject Matter Experts (SMEs), program managers, solution architects, and business development teams to gather proposal content.
- Conduct compliance reviews to ensure adherence to solicitation requirements, evaluation criteria, and proposal instructions.
- Facilitate color team reviews and incorporate reviewer feedback into final submissions.
- Manage proposal volumes, graphics development, formatting, and final production.
- Ensure submissions meet all deadlines and quality standards.
- Support responses to:
- Requests for Proposal (RFPs)
- Requests for Information (RFIs)
- Requests for Quotation (RFQs)
- Task Order competitions
- IDIQ opportunities
- Oversee all aspects including writing, pricing, recruitment, reviews, production, security, IT, support, etc.
- Maintain proposal libraries, templates, and reusable content repositories.
- Contribute to continuous process improvements that increase proposal quality and efficiency.
- Manage and draft responses to current and potential customer requests for white papers, training opportunities or company information, quotes, and proposals.
- Manage proposal content on both unclassified and classified systems, ensuring security compliance and proper marking/handling throughout.
- Maintain a content library of prose, briefs, and graphics for use across the business.
- Monitor and flag potential opportunities to key internal stakeholders.
- Analyze the RFP instructions and manage the overall publishing, production and delivery requirements of the proposal.
- Oversee all aspects including writing, pricing, recruitment, reviews, production, security, IT, support, etc.
- Communicate proposal requirements and status to senior management.
- Ensure 100% compliance with RFP requirements.
Minimum Qualifications:
- An active Secret clearance
- A minimum of ten (10) years in government contracting working in proposal management and experience managing and developing successful and compliant proposals.
- Bachelor's degree in related field from an accredited college or university (e.g. communications, English, business). Experience in lieu of education will be considered.
- Familiarity with concepts and frameworks commonly encountered in federal technology environments, such as NIST, RMF, FedRAMP, STIGs, FISMA, and DISA requirements, depending on the program.
- Demonstrated proposal experience supporting Department of Defense and/or federal civilian agency opportunities.
- Experience responding to government RFPs, RFQs, RFIs, task orders, and IDIQ opportunities.
- Familiarity with FAR/DFARS requirements and federal proposal compliance.
- Previous experience in an IT government contractor, federal systems integrator, or technical consulting environment.
- Preferred experience supporting DoD IT, cybersecurity, cloud, engineering, or digital modernization programs.
- Advanced skills in MS Office Suite, basic graphics, web applications, Adobe, etc.
- General knowledge of US Government competitive procurement approaches and regulations (such as FAR 15, FAR 16, OTAs, CSOs; RFP, FOPR, ITO, RFS).
- Ability to perform at a full performance level with minimal supervision.
- Superior written and verbal communication skills.
- Ability to explain ideas and concepts in a clear and concise way.
- Capability to manage and prioritize multiple tasks simultaneously.
- Strong organizational, analytical, communication and problem-solving skills.
- Ability to interact with internal and external customers.
Vivek Kumar
Lead Technical Recruiter
Contact No: +1 646 968 8493
vivek@stellentit.com
Job Tags
Contract work, For contractors, 3 days per week